Board Meeting Minutes Oct. 18, 2024

Board Meeting Minutes October 18, 2024

Meeting called to order at 4:10pm by President Jorge Pereria. Also, in attendance were Program Director Cappy Santini, Secretary Marylee Marks, past President advisor Joye Melby, and Vice President Doug Hemler via Zoom.

Topic: Old Business Jorge summarized the minutes of the last Board meeting held April 8, 2024. These are published on the League website and available to all members. After a brief review of the key points recorded, no new business was offered for discussion.

Topic: Art Walk Jorge reported for Lynda Zimmer. All anticipated publishing and marketing efforts have been accomplished. Forty-nine members registered to participate, including 13 new artists. Twenty-four members will be showing at the Kiva club with the remaining artists offering their work at home. Additional promotions will encourage guests to visit artists’ homes as well as the Kiva Club.

Topic: Treasurer Position Four League members have volunteered to assume treasurer responsibilities. Marie Bishop and Maria Mustad are interested in the role with a team approach. Sylvia Jorgell and Shan Koenig offered to assist with these responsibilities, as well. Interested parties will meet with the current treasurer, Mike Gebhardt to discuss the requirements of the job.

Topic: New Club Rules Jorge shared new club guidelines regarding maintaining surplus treasury funds, offering classes/activities to non-Trilogy residents, having third party vendors providing services, and club members selling items or services above actual costs. Concerns were voiced regarding artists pricing work at the Art Walk. Per Gregg, the event may proceed as usual with members pricing work as before. Per other guidelines, the ability of instructors to verify the residential status of students was discussed. Ideas for a quick confirmation of eligibility were suggested.

Topic: Distributions of Surplus Funds Treasury funds total $7,805.00 including art show registration fees. Approximately $1500.00 in promotional costs will be reimbursed. The remaining funds will be retained for a League operating budget with surplus funds earmarked for donation. Ideas for use of funds were varied and include organizing a Holiday or Spring member social event, offering the Trilogy community a presentation from a Docent of the Phoenix Museum of Art, establishing a small art endowment at a local high school, offering art lessons to disadvantaged children and gifting the art supplies to do so, exploring the possibility of volunteers supplying the materials and teaching topical art/craft classes in local schools, gifting funds to local community resources such as the Justa Center, the Dysart Community Center,  St. Mary’s Food Bank, etc. A list of many charitable options will be presented to the membership at the next general meeting, asking they vote for those recipients they favor.

Topic: Possible Operating Budget Jorge has gifted his time, expertise, skill and personal expense to maintaining the League website. Currently, the annual costs average $475.00. He will be reimbursed, and those fees will become part of the annual operating budget. Jorge has drafted potential yearly expenses including costs for Meet & Mingle events, gift cards to acknowledge special volunteers, purchases of basic art supplies for “pop-up” demonstrations, reserve funds to repair/replace equipment, and surplus earmarked for charitable donations determined by the membership. The final operating budget will be voted on at the next Board meeting.

After calling for additional topics and having no concerns offered, Jorge adjourned the meeting at 5:26pm.

Respectfully submitted,

Marylee Marks, Secretary