ArtisansLeague-ByLaws-2022-DRAFTDownload

THE ARTISANS LEAGUE

(DRAFT) BYLAWS (Rev APRIL 2022)

ARTICLE I – Name and Objectives

Section A—Name: The name of this organization shall be the Artisans League, hereinafter referred to as the League.

Section B—Objectives:

  1. To promote the development of original art forms among the membership.
  2. To encourage and support artistic expression.
  3. To promote ethical principles and practices pertaining to the production of art.
  4. To provide art exhibits by the members, open to the public.
  5. To promote art educational programs in Trilogy at Vistancia.
  6. To provide a studio to members on a routine basis.
  7. Support and promote inclusion for artisans at all skill levels.

ARTICLE II—Meetings

Section A—General Meetings: General membership meetings will be held quarterly.

Minutes will be available on the League’s website.

Section B—Board of Directors Meetings: The Board will hold quarterly meetings, prior to each general membership meeting. Board meeting minutes will be made available on the website after approval. Special meetings may be called by the President or other Board member. A quorum, consisting of a majority of Board members, must be present to conduct business.

ARTICLE III—Membership

Section A—Eligibility: Membership is open to all Trilogy at Vistancia residents in good standing with the Trilogy at Vistancia Homeowners Association, without discrimination as to race, religion, ethnic culture, sexual orientation, gender expression, age, disability, marital status, national heritage, or any other protected class.

Section B—Club Year: Membership year runs from January 1 through December 31.

Section C—Guest Privileges: A guest is defined as a person who attends a club meeting or other function but is not a club member. Attendance is open to all residents of Trilogy at Vistancia first and surrounding communities when space is available.

Section D—Dues: The Board may establish dues subject to approval by a majority vote of members. The dues may not be changed without written notice at least ten days prior to the date the vote will be conducted.

ARTICLE IV—BOARD AND COMMITTEES

Section A—Board of Directors: The Board of Directors shall be comprised of the Officers and Standing Committee Chairs.

Section B—Officers and Directors:

  1. The League shall have four elected officers: President, Vice President, Secretary, and Treasurer.
  2. Additional members of the Board shall include the Past President and Chairs of the Communications, Art Exhibitions, and Programming Committees.

Section C—Duties:

  1. The President shall preside at all Board and General Membership meetings and oversee operations of the League.
  2. The Vice President shall perform the duties of the President in his/her absence and serve as liaison to the Programming Committee.
  3. The Secretary shall record the minutes of all General Membership and Board Meetings.
  4. The Treasurer shall be responsible for the deposit and disbursement of the League’s funds, provide financial reports for Board and general membership meetings, and post financial reports on the League website.
  5. The Communications Committee Chair shall be responsible for maintaining the League’s website in a timely and accurate manner and for dissemination of club information to the community.
  6. The Art Exhibitions Committee Chair shall be responsible for the organization and implementation of League art exhibitions.
  7. The Programming Committee Chair shall be responsible for the organization and execution of League workshops and classes.

Section D—Elections:

  1. In February, the President shall appoint a Nominating Committee consisting of three active members.
  2. In March, the Nominating Committee shall submit to the membership a slate of officers. At the Spring membership meeting, members will be invited to make further nominations. Any member in good standing may nominate another member for an officer position or may offer to have his/her name placed in nomination for any office.
  3. Elections will be held electronically annually after the Spring Arts and Crafts Show.
  4. Terms will be staggered, so that the Board will consist of new and existing Board members. In even numbered years, the President and Vice President will be elected. In odd numbered years, the Secretary and Treasurer will be elected.
  5. Officers will be installed in May. The term shall be two years, from May 1 through April 30.

Section E—Committees:

  1. There will be three Standing Committees: Communications, Art Exhibitions and Programming. Standing Committee Chairs will be appointed by the Board for two-year terms and will serve as voting members of the Board.
  2. The Board may create additional ad hoc committees or task forces as deemed necessary. Committee chairs are responsible for securing additional members to serve as necessary.

Section F—Vacancies:

In the event any officer or standing committee chair is unable to serve a full term, a replacement will be appointed by the Board.

Section G— Responsibilities:

The Board shall direct and supervise the administration and management of the League. Board members are expected to attend all Board, general meetings, and any special meetings.

Section H— Authority:

The Board shall have the authority to create standing rules and procedures not in conflict with the Trilogy Homeowners Association Rules or these Bylaws. The Board shall have the authority to make decisions regarding all club activities that operate within the standing rules and procedures of the club and do not conflict with the Trilogy Homeowners Association rules or bylaws.

Section I—Decisions of the Board:

All decisions requiring a vote of the Board are made by simple majority vote. In the event of a tie, the President shall have the tie-breaking vote.

ARTICLE V: Bylaws Governance, Approval and Amendment

Section A—Governance: These Bylaws shall serve as the governing rules for the Artisans League.

Section B—Compliance: These Bylaws intend to willfully comply with all federal and state laws and the Homeowner’s Association (HOA) governing documents. In the event of a conflict between these Bylaws and the HOA’s documents or rules, the latter shall prevail.

Section C—Amendments: These Bylaws may be amended, in whole or in part, by vote of the membership. Amendments shall be submitted to the members electronically. A two-week period will be allowed for review after which a vote will be taken electronically. Approval requires a simple majority of all votes received.